Otterbein University Athletics

Teams Competing

Baldwin Wallace, Capital, Heidelberg, John Carroll, Marietta, Mount Union, Muskingum, Ohio Northern, Otterbein, Wilmington

Awards

The first place team for both the men and the women will receive OAC trophies.
The first three individuals in each event and the first three relays will receive certificates for All-conference recognition (to be mailed from the OAC office)

Special Awards

Women
a. Julie Zajac – Most Outstanding Distance Runner
b. Fred Raizk – Most Outstanding Hurdler/Sprinter
c. Phil Gordon – Most Outstanding Field Athlete
d. Coaching Staff of the Year

Men
a. Heidelberg – Most Outstanding Distance Runner
b. Don Frail – Most Outstanding Hurdler/Sprinter
c. Bud Yoest – Most Outstanding Field Athlete
d. Coaching Staff of the Year

Meet Scoring

We will score eight places (10-8-6-5-4-3-2-1) in all events

Entry Fee

No entry fee will be taken from individual schools.  The OAC office will send the host institution a check for any expenses one month before the championship date.  The host institution is required to submit all gate receipts to the OAC office within three weeks after the Championships.  The OAC office will be responsible for invoicing the participating schools the difference between the approved budget and gate receipts.  (if gate receipts exceed the approved budget, the OAC office will be responsible for sending checks to the participating schools).

Entry Procedures

1. Entries for the indoor conference championship will be due by 7:00 pm on the Wednesday (Feb 22nd) preceding the championship.  All entries need to be submitted at this time including wild card entries.

2. Each school will be allowed to enter a maximum of four (4) athletes per event who have achieved the Minimum Performance Standard established by the coaches committee. 

3. Each school is allowed to enter a maximum of one (1) relay per relay event.

4. Each school will have the option of utilizing two (2) wild card entries per gender. Each wild card entry can be used for one (1) person in one (1) event. However, a coach may use both wild cards on one athlete or they can use both wild cards on a single event.

5. For all entries, if the athlete/relay has a mark on the OAC performance list, the listed mark must be used for entry.  Otherwise the entry mark will be changed to “no mark.”


6. Entries must be submitted through “directathletics.com”.  Before sending the entry, print out your entries to check for accuracy. 

7. An HTML file sent from the meet director by 11:59pm on the Wednesday preceding the championship will confirm all entries.  Mistakes are to be reported to the host school immediately. No corrections will be allowed after 10:00am on Thursday (Feb. 23)

8. If a coach feels that there are extenuating circumstances preventing an athlete from competing, the coach can attend the coaches meeting on Thursday night and appeal to the Game’s Committee.





C. Declarations

1. A list of all declared athletes will be posted on the host institution and OAC’s webpage by 10:00am the Thursday preceding the championship (Feb. 23).  All entries are final as of 10:00am Thursday. (Feb. 23)

2. Subsequent to 10:00am on the Thursday before the championship only scratches will be accepted. Scratching an athlete from an individual event will eliminate that athlete from all competition during the remainder of the meet. 

Meet Numbers

We will use only Hip Numbers given to the athletes by the clerks before each event. We may put hip numbers on both sides of each runner.

Drawing of Heats

Mistakes, concerns or challenges to entries should have been brought to our attention ASAP or at the latest by 10:00 AM on Thursday. At 1:00 PM on Thursday Feb. 23rd, the meet will be seeded using Hy-Tek Meet Manager by Steve Wilkin of On the Mark Timing. Steve will send the file to the meet director for review at the Clements Center.  Coaches are welcome to attend. Challenges to or concerns with the heat/flight sheets should be brought to our attention ASAP so that we can correct if necessary and get the corrections posted. We will post heat/flight sheets on the host schools web page after 3:00 PM Thursday.

Entry Time Schedule:

Wednesday 7 PM --- Entries due (including wild cards)
Wednesday by 11:59 PM – Confirmation file will be sent
Thursday 10 AM – Corrections deadline
Thursday 1 PM – Heats/Flights drawn
Thursday by 3 PM – Heats/flights posted.

Severe Weather Policy

a. The championship shall not begin until all teams have arrived on Friday.
b. If a team is unable to travel safely to the meet on Friday, the meet will be postponed until Sat at 12 noon.  (events that such schools are not entered in can be contested on Friday if the coaching body agrees)
c. If the championship is delayed until Sat, the meet must start at 12 noon, regardless if all ten schools are present or not.
d. If less than five schools compete in the championships, there shall be no champion crowned or all sports points awarded.


Conducting the Running Events

The following events will be run as finals: 800m; 1000m; mile run; 3000m, 5000m; and all relays. There will be semi-finals in all other running events unless any event scratches down to a final.

Format for setting up the 60m, 60H:

a) Heats will be formed by splitting competitors by times
b) Competitors will be randomly assigned to lanes within their heat
c) If we have 2 less runners than the number of lanes on the track, we will center the heat(s).
d) Heat winners and the next fastest times to a total of nine (9) qualify for the final
e) Heat one (1) will be the four slowest times; Heat two will be the five fastest times
f) Preferred lanes for finals (4,5,3,6,2,7,1, 8)

Format for setting up the 200m:

a) Heats will be formed by splitting competitors by times
b) Competitors will be randomly assigned to lanes within their heat
c) We will run only 4 in each race using lanes 3, 4, 5 and 6. For example, if we had 11, we would run 4-4-3. Or, if
     we had 13, we would run 4, 3, 3 & 3.
d) The nine (9) fastest times qualify for the final
e) Heat one will be the three slowest times; Heat two will be the next three fastest. Heat three would be the
     three fastest.
f) If we have an unbreakable tie and have to run ten or more in the finals, we will use lane 3 in the slowest heat for
    one of the two slowest runners.
g) If we have 11 runners, we would create a fourth heat and run the two slowest runners in that heat, etc.
h) Preferred lanes for finals (4,5,6,3,2 )

Format for setting up the 400m, 500m:

a) Heats will be formed by splitting competitors by times
b) Competitors will be randomly assigned to lanes within their heat
c) We will try to run only 4 in each race using lanes 3, 4, 5 and 6. For example, if we have 17 runners, we would
     run 3 heats of 4 and one heat of 5.  If we had 11, we would run 4, 4 and 3.
d) The nine (9) fastest times qualify for the final
e) Heat one will be the five slowest times, Heat two will be the four fastest
f)  If we have an unbreakable tie and have to run ten in the finals, we will run 5 and 5 in the finals
g) if we have 11 in the finals because of ties, we will run 3 final heats of 3 in the slowest then 4 and 4
h) Preferred lanes for finals (4,5,6,3,2)

Format for setting up the 800m, 1000m, MILE, 3000m, 5000m:

a) One (1) section will be run with randomly assigned positions. A double waterfall may be used.
b) If the fields are too large for one (1) section, coaches will be asked to vote on dividing fields into more sections

Conducting the Relays

Format for setting up the 800m relay and 1600m relay:

a) 10 teams: 2 sections; 5 in slow/5 in fast (4,5,6,3,2) (4,5,6,3,2)
b) 9 teams: 2 sections; 4 in slow/5 in fast (4,5,6,3,2) (4,5,6,3,2)
c) 8 teams: 2 sections: 4 teams in each heat (4,5,6,3,2) (4,5,6,3)
d) 7 teams: 2 sections: 3 in slow/4 in fast (4,5,6,3,2) (4,5,6,3)
e) 6 teams or less: 1 section (4,5,6,3,2,1) (4,5,6,3,2,1)

Format for setting up the Distance Medley Relay:

a) 1 section, randomly assigned positions, waterfall start


Conducting the Field Events

Format for setting up the long jump, triple jump, shot put, discus and javelin:

Competitors will be randomly assigned to flights not larger than 12 or smaller than 5.  Each competitor will receive three (3) preliminary attempts.  The top nine (9) performances in each event will qualify for the finals where the order will be in reverse of the performances in the preliminaries for three (3) final attempts.  Ties will be broken in accordance with NCAA rules.  There will be a ten-minute warm-up period between flights and between preliminaries and finals.

Format for setting up the high jump:

The order of competition will be random.  Both the starting height and the incremental changes will be set with the NCAA qualifying standard in mind.  When there is a large field the four/five alive procedure will be used. (Continued next page)

Format for setting up the pole vault:

The order of competition will be random.  Both the starting heights and incremental changes will be set with the NCAA qualifying standard in mind.  When there is a large field the four/five alive procedure will be used.

Meet Conduct

NCAA & OAC Rules


Spikes and Blocks

1.  No one will enter infield area with spikes on!  Change spikes at ends of the track or
       in the corners.  Coaches are asked to help in this matter.
2.  Spikes longer than 1/4 pyramid are NOT permitted.  They will be checked! 
3.  You may use the house starting blocks or your schools (spikes must be ¼ pyramid or less); If you use Moye blocks, bring your own.

Facility

1. Jumping surfaces are the same as the track. 
2. Throwing surface is wood

Team Seating and Food

Team camps will be in the Rike Center. All food should be kept in the camps.

Weigh-Ins
All throwing implements must be weighed-in during the times listed below.  Only implements that pass the weigh-in inspection will be allowed during competition.  Weigh-ins will take place at the timing table at the starting line

Friday Weigh-In: 10:30 p.m. - 11:30 a.m.   Saturday Weigh-In: 8:30 a.m. - 9:30 a.m.

Coaches Meeting

We will have a coaches meeting at 6:30 PM on Thursday in the O Club Room located in the grand stands of the Outdoor track. The entrance to the O Club room is off of Center Street. A sign will be posted on the doors showing the entrance. All coaches are invited.  Food will be provided.

Results

Results will be posted on boards located in the Rike Center by the team camps.  Running scores will be at the bottom of each result page.  Results of Friday’s events and lane assignments for Saturday’s finals will be available at the finish line following the final race on Friday.  At the conclusion of the meet on Saturday, final results will be distributed to each coach.  All those who participate will be listed. 

Athletic Trainer

Athletic Training room will be located on the south side of the track.

Contact: 
Olivia Roberts
Olivia.Roberts@Otterbein.edu
(614)823-3507

Locker Rooms- Will be available; all locker rooms will be located in the Rike Center

Concessions - Will be located at the entrance of Clements Center.

Admission

Spectators will be charged for admission: adults $7 (2 day pass for $10), Senior (62 years) = $5, non-OAC students $2. OAC students are free and OAC lifetime passes are also admitted free of charge.

Timing and Scoring

Timing and scoring will be done with 2 fully automatic timing Finish Lynx systems and Hy-Tek for scoring the meet.


Phone Numbers

AD: Dick Reynolds  614-823-3518
SID: Ed Syguda  614-823-1288
TF Coach: Dave Lehman: 614.823.3511
Fax: 614.823.1966